Privacy Policy

Privacy Policy

Last Updated: 14/11/2025

1. Who We Are

We are Creatify Group Ltd, a UK-based recruitment agency helping startups and scaleups build exceptional technical teams. Our registered address is 2 Old Bath Road, Newbury, RG14 1QL.

We take your privacy seriously and are committed to protecting the personal data you share with us in line with the UK General Data Protection Regulation (UK GDPR) and Data Protection Act 2018.

2. What This Policy Covers

This Privacy Policy outlines:

  • What personal data we collect

  • How we collect and use it

  • How we store and protect it

  • Your rights under UK GDPR

  • How to contact us about your data

3. What Personal Data We Collect

We may collect and process the following types of personal data:

  • Candidates

  • Name, contact details (email, phone number)

  • CV, employment history, and education

  • Salary expectations, notice period, right to work status

  • Interview notes, feedback, communications

  • Any other relevant info for recruitment purposes

  • Clients / Hiring Managers

  • Name, job title, company name

  • Business contact details

  • Notes from conversations or meetings

  • Hiring preferences and job specs

  • Website Visitors

  • IP address, browser type, and other technical info (via cookies)

  • Any details submitted via contact forms

4. How We Collect Your Data

We collect personal data through:

  • Direct interactions (e.g. when you submit your CV or fill out a form)

  • LinkedIn or other public professional platforms

  • Referrals and recommendations

  • Our website and recruitment systems (e.g. ATS/CRM)

  • Communications via email, phone, or video calls

5. Why We Collect It (Legal Basis)

We process personal data under the following legal bases:

  • Legitimate Interest: to match candidates with job opportunities and support clients with hiring needs.

  • Consent: when you agree to be contacted about roles or share your CV.

  • Legal Obligation: to comply with employment or data protection laws.

  • Contract: where processing is necessary to fulfil a contract with you.

6. How We Use Your Data

We use your data to:

  • Source and match candidates with suitable job opportunities

  • Introduce candidates to clients (only with consent)

  • Manage recruitment workflows and feedback

  • Communicate about job openings or hiring needs

  • Maintain business relationships

  • We do not sell or trade your personal data.

7. Data Sharing

We may share your data with:

  • Hiring clients (with your permission)

  • Third-party service providers (e.g. ATS/CRM, email providers) who process data on our behalf

  • Legal or regulatory authorities, when required

  • All third parties are contractually bound to protect your data.

8. Data Storage and Retention

We store data securely on encrypted systems. We retain data only for as long as necessary:

  • Candidate data: typically up to 2 years after last contact (or sooner upon request)

  • Client/contact data: for the duration of the business relationship

  • CVs and interview notes: deleted upon request or after a reasonable period of inactivity

9. Your Rights Under UK GDPR

You have the right to:

  • Access the personal data we hold about you

  • Request correction of inaccurate data

  • Request deletion of your data (“right to be forgotten”)

  • Object to or restrict processing

  • Withdraw consent at any time

  • Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise these rights, contact us at:

letsbuild@founderr.com

10. Cookies and Tracking

Our website may use cookies or similar tools to improve performance and gather analytics. You can manage cookie preferences through your browser settings.

11. Contact Us

If you have any questions about this policy or your data:

Creatify Group Ltd

letsbuild@founderr.com

2 Old Bath Road, Newbury, RG14 1QL

020) 8090 5812